Law Firms

Protect Billable Hours.
Automate the Rest.

Every hour spent on intake forms, status update calls and billing follow up is an hour not spent on client work. We build automation that captures new enquiries, chases documents, follows up on invoices and keeps matters organised, so your team can focus on the work that actually bills.

24/7
Instant response to new client enquiries
40%
Faster document collection from clients
10+
Hours saved per week on admin and follow up
Industry Challenges

What's Costing Law Firms Billable Time

New client intake, document collection and billing follow up all take real time, and none of it is billable. Without a system to handle the routine parts, that admin lands on the same people who should be working on matters.

Add in missed enquiry calls, status update requests and matters tracked in spreadsheets instead of one central system, and most firms are losing hours every week to work that automation can handle consistently.

Common Challenges We Solve

  • Manual client intake forms slowing down new matters
  • Chasing clients for documents over email and phone
  • Billing and invoice follow up done inconsistently
  • Missed enquiry calls when the team is in meetings
  • Status update requests eating into billable hours
  • Multiple matters tracked manually or in spreadsheets
Recommended Automations

The Automations Law Firms Need Most

Built around how matters actually move from first enquiry to billing.

Benefits

What This Means for Your Firm

Faster client intake means matters start sooner, and consistent billing follow up means invoices get paid without anyone having to chase. Clearer matter tracking means nothing falls through the cracks between team members.

Your fee earners spend more time on legal work and less time on status update calls and admin.

40%
Faster client intake from first enquiry to engagement
100%
Of invoices followed up, with no exceptions
10+
Hours saved per week on status update calls
Zero
Matters lost track of between team members
Our Process

How We Get Your Firm Automated

The same proven process we use for every client, tailored to how your firm actually works.

1
Free discovery call
We learn how leads currently reach you, how viewings are booked and where the biggest time drains are.
2
Custom automation plan
We map out exactly which automations will save your agents the most time and capture the most leads.
3
Build and test
We build the automation using your real listings, tools and lead sources, and test it thoroughly before launch.
4
Launch and ongoing support
We launch the system, monitor performance and provide ongoing support as your agency and listings grow.
FAQ

Questions From Law Firms

Yes. All automations we build are POPIA compliant, with client information stored securely in your own systems and never shared with third parties outside your control.

Yes. We set up automatic reminders that chase outstanding documents on a schedule, with secure upload links so clients can respond without phoning the office.

No. We write reminder sequences in a professional, measured tone that matches your firm's voice, with the wording reviewed and approved by you before anything goes live.

In most cases yes. We connect with the practice management and billing systems you already use, so the automation fits into your existing workflow rather than replacing it.

Yes. Matters can be tracked and assigned per fee earner, with everyone working from one shared, always up to date view rather than separate spreadsheets.

Setup depends on complexity and will be confirmed during your free audit, once we understand your systems, matter types and team structure.
Related Problems We Solve

Problems Law Firms Often Face

Stop Losing Billable Hours to Admin

Book a free AI automation strategy call. We'll look at how intake, documents and billing currently work in your firm and show you exactly what automation would look like for your team.